We are looking for

Sales & Administration Assistant

Function Description

You are the central point within the Business Unit, your main missions are the following:

  • Interaction with visitors:
    • Take phone calls and ensure reception services (calls and reception of visitors);
  • Interaction with Sales Managers:
    • Manage the renewal of contracts and licenses (offer/order/invoice & electronic filing)
  • Interaction with Administrative colleagues:
    • Maintain database of contracts, licenses, services;
    • Prepare customer invoices;
    • Track and verify supplier invoices;
  • Participate in the administration of the customer ticketing system;
  • Participate in workshops to enhance your knowledge;


  • You are a Dutch or French speaker with an excellent knowledge of the second language;
  • You have a first experience in a administrative or customer support function;
  • You have a great affinity with numbers and an interest in the IT world;
  • You are rigorous, proactive and open to learn;
  • You are dynamic, autonomous and motivated.

Jobrelated competenties

  • Personen onthalen en hun vraag identificeren
  • Documenten coderen, klasseren en archiveren
  • Telefonische oproepen aannemen
  • Doorverbinden naar de gevraagde gesprekspartners
  • Een boodschap noteren
  • Administratieve dossiers samenstellen
  • Gegevens, de actualisatie van gegevens, terugzendingen of aanmaningen controleren
  • Brieven, tabellen, ... invoeren volgens instructies
  • Briefwisseling registreren, sorteren, frankeren
  • Kopieerwerk verrichten

Personel competenties

  • Communiceren
  • Analyseren
  • Digitaal denken
  • Samenwerken
  • Klantgerichtheid


  • A full time job in Vilvoorde(4/5 possible);
  • New and pleasant offices at 300m from the train station of Vilvoorde;
  • A competitive, attractive salary package in line with your skills and your experience.


Luchthavenlaan 25A 1800 VILVOORDE


Francis Locquet
+32 472 260 650